Open Access to Knowledge Fund (OAKFund)

Regarding Funds

We have now spent all the funds for both faculty and graduate student authors. We hope to have new funding available September 2016

OAKFund Online Application Form

About The OAKFund

The Open Access to Knowledge Fund at Texas A&M underwrites publication charges for scholarly journal articles, book chapters, and monographs published in open access publications. The OAKFund supports Texas A&M University’s commitment to the Compact for Open-Access Publishing Equity.

The Texas A&M Libraries and the Vice President for Research (VPR) have committed $85,000 to fund the program for the 2015-2016 academic year, supporting open access publication fees for faculty and research scholars. A further $5,000 has recently been committed by the Associate Provost for Graduate and Professional Studies and the VPR to support graduate student authors.

The goals of the OAKFund at Texas A&M University are to:

  • Increase access to Texas A&M research and scholarship
  • Support and encourage innovative models of scholarly publishing that take advantage of digital and networking technologies
  • Help cover costs for Texas A&M faculty and research staff publishing materials to open-access venues

Annual Reports, reporting on the outcomes and impacts of this program can be downloaded from our institutional repository.

Funding Guidelines

Eligible Authors
Eligible authors include current members of the faculty or full-time research staff at Texas A&M University, including faculty assigned to the Galveston or Qatar campuses and members of affiliated State Agencies who hold joint appointments at Texas A&M University.

With the additional $5,000 dollars, we are now able to support graduate student authors. The Graduate and Professional Student Council wants to prioritize funding of papers where the graduate student is first author. We will also support graduate students applying for this fund if they are co-authoring with faculty mentors.

The OAKFund is a limited resource intended to support open access publishing across the university. We expect researchers to request funding for open access publication from their funding agency if they can do so (the National Institutes of Health, the Wellcome Trust, and the Howard Hughes Medical Institute will all fund open access publication as part of their research grants). If such funds are not available, we welcome your application to the OAKFund.

Eligible Works
OAKFunds can be applied to:

  • Open Access publication fees for peer-reviewed articles and book chapters or scholarly monographs.
  • Institutional memberships with PeerJ for each University author accepted for publication in the PeerJ per year. The OAKFund has memberships to distribute to Texas A&M authors through the OAKFund application process. Memberships last a lifetime even if the author leaves Texas A&M.

Funding Caps
Funding for publications that comply with the eligibility criteria will be distributed on a first-come, first-served basis.

  • The maximum reimbursement for a single article, book chapter, or monograph is $3,000.
  • Faculty authors may receive funding for up to $3,000 per year for all open access fees. Unused amounts do not roll over to future years.
    For publications with multiple authors, funding will be split evenly between all eligible authors, up to the $3,000/publication cap for faculty, less for graduate student authors.

For publications with multiple authors, funding will be split evenly between all eligible authors, up to the $3,000/publication cap.

  • The cap for funding available through the OAKFund does not include vouchers available through the Royal Society of Chemistry ‘Gold for Gold’ program or membership in PeerJ. Use of RSC vouchers or PeerJ memberships by eligible faculty or researchers does not diminish eligibility for funding through the OAKFund. Please see Other Author Assistance Programs for information about PeerJ, the Gold for Gold program, and other opportunities.

Eligible Publication Venues
Eligible journals must:

  • Provide free online access to all peer-reviewed articles they publish. Journals with a hybrid open-access model or delayed open-access model are not eligible. A hybrid open access journal is a subscription journal that allows authors to pay a fee in order to make only their articles available free of charge, a practice many consider to be “double-dipping.”

Many, though not all, eligible journals will be listed in the Directory of Open Access Journals.

For more information about open access journals see HowOpenIsIt? A Guide for Evaluating the Openness of Journals.

Funded Works Submitted to OAKTrust (Texas A&M Digital Repository)

The Libraries will deposit copies of the final published version of works supported by the OAKFund in OAKTrust, Texas A&M’s online research repository (http://oaktrust.library.tamu.edu). The Libraries’ Scholarly Communications staff will also contact funded authors and encourage them to deposit all their eligible research outputs into the repository.

For More Information

General questions regarding the scope and rationale for the OAKFund may be emailed to the Libraries’ Scholarly Communications office at OAKFund@library.tamu.edu

OAKFund Applications

You must be able to answer "yes" to all the questions below to be eligible to apply for reimbursement from the OAKFund.

  1. Are you a Texas A&M faculty member?
  2. Are you applying for funds to help underwrite processing charges related to publishing your peer-reviewed scholarly work in an open-access journal or book?
  3. Are you publishing in an open-access publication that provides unfettered access to all peer-reviewed contributions?
  4. Can you confirm that you do not have any other source of funding to cover article-processing fees?
  5. Was your article accepted for publication after September 1, 2013?

If you have answered yes to all of the above you can apply to the OAKFund using the online application form. Applicants will receive notification of acceptance or denial within 5 to 7 days of submission.

Payment and Reimbursement Process

Payment of the open access processing charge to the publisher may be made in one of two ways:

  • Use of a personal credit card or personal check followed by submission of a Request for Reimbursement -OR-
  • Use of a University credit card through the Texas A&M University Libraries’ Business Services:
    Business Services, Texas A&M University Libraries
    Sterling C. Evans Library, Suite 203
    Phone: 979-845-5717
    Email: libinvoices@tamu.edu

Note: Reimbursement of open-access processing fees may reasonably be viewed as a “working condition fringe” and therefore are excludible from income. OAKFund will not be included in income on the employee’s W-2 and will not be subject to any reporting or withholding for tax purposes.

Reimbursement Instructions

Payment made by personal credit card or check may be reimbursed with appropriate proof of payment. Documents required are:

Submit completed documents to:
OAKFund
c/o Business Services
Texas A&M University Libraries
5000 TAMU
College Station, TX 77843-5000

For More Information

Questions regarding OAKFund reimbursements should be directed to the University Libraries’ Business Services office. General questions regarding the scope and rationale for the OAKFund may be emailed to the Libraries’ Scholarly Communications office at OAKFund@library.tamu.edu.

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