Coordinator of Monograph and Automated Acquisitions

Position Description

Coordinator of Monograph and Automated Acquisitions
Collection Development & Acquisitions Services

General Description:

Reporting to the Dean of Libraries through the Director of Collection Development and Acquisitions Services and Associate Dean for Information Services, The Coordinator of Monograph and Automated Acquisitions is responsible for the planning, managing, supervising, and evaluating all one time acquisitions in all formats. The position is responsible for the supervision of staff and students who coordinate with other librarians and library units involved in making the library’s resources available to its patrons.
The Coordinator also administers Voyager/FOLIO’s Acquisitions applications and requires the monitoring and enhancement of each fiscal year’s ledger, evaluating budget expenditures, quality control of invoices and vendors records, as well as file management to and from vendors in the form of EDI invoicing and marc records transfers.

General Duties:

  • Oversees all library material acquisitions for one-time purchases in all formats.
  • Supervises support staff; manages workflow, policies, and procedures; assists in the supervision of student works; manages student budget.
  • Leads the testing, training, and transition of the Library Management System from Voyager to FOLIO. Participates in FOLIO Resource Management Special Interest Group.
  • Provides leadership and manages change in an evolving technical services environment.
  • Manages operational activities related to e-books and cataloging outsourcing to ensure that bibliographic records are accessible in the online public catalog. In particular, troubleshoots access and upgrade issues related to ebooks.
  • Coordinates the evaluation of one time purchase licensing and its data management in the Electronic Resource Management system, CORAL.
  • Communicates with vendors for the establishment of orders, setting up, managing, and evaluation of shipments; resolves technical and customer service issues.
  • Ensures the reviewing of current and prospective vendors to assess service and pricing, renegotiating discount/pricing structures with appropriate vendors.
  • Collaborates with the Director of Collection Development and Acquisitions Services on the approval plan and all patron driven acquisition management models the libraries currently participates in. Works closely with Director in budget preparation and proper expenditure of funds assigned to one time acquisition areas.
  • Develops and maintains liaison relationships with key library units such as Metadata/Cataloging, Electronic Resources, Business Operations, Public Services, and Digital Initiatives.
  • Serves as member of the Electronic Resource Licensing Team and the Collection Advisory Committee.
  • Serves as a member of the VR/ER Help Desk Response Team.
  • Coordinates activities related to YBP GOBI training and authorizations.
  • Prepare acquisitions statistical reports as needed.
  • Meet librarian, research (if applicable), and service goals as appropriate for a non-tenure or tenure/tenure track faculty member by attending local, state, and national conferences to keep up with current trends in acquisitions.