Community and Collection Administration

An OAK Trust (Digital Repository) Community or Collection agrees to:

  • Arrange for submission and description of content
  • Make decisions about Community and Collection definitions
  • Notify Office of Scholarly Communication of organization changes affecting submissions or Community/Collection administration
  • Reply to annual reconfirmation of community information
  • Understand and observe Texas A&M University and System policies relevant to the Repository, and educate community submitters regarding these policies
  • Clear copyright or obtain permissions for items submitted when copyright owner is other than author(s) or Texas A&M
  • Decide upon a submission workflow for each collection

An OAK Trust (Digital Repository) Community or Collection retains the right to:

  • Decide policy regarding content to be submitted (within OAK Trust guidelines)
  • Decide who may submit content within the Community/Collection
  • Limit access to content (within OAK Trust guidelines)
  • Receive a copy of submitted content upon request
  • Remove items and collections (as outlined in Withdrawal section of OAK Trust guidelines)
  • Approve addition or elimination of sub-communities and collections
  • Customize interfaces to community content

Texas A&M University Libraries agrees to:

  • Retain and maintain content submitted to OAK Trust (Digital Repository)
  • Distribute content according to community decisions (however, metadata will always be accessible, unless items are withdrawn in accordance with OAK Trust (Digital Repository) guidelines)
  • Preserve content using accepted digital preservation techniques
  • Notify Communities of significant changes to content, e.g., format migration for preservation purposes
  • If Texas A&M University Libraries ceases to support OAK Trust (Digital Repository), return collections to existing communities and transfer to University Archives collections that have ceased to exist

Give Now! Support The Libraries

Your gifts support the University Libraries as they strive to make positive impacts on the research needs of the Texas A&M community and beyond. You may express your support with a gift or by joining the Friends of Sterling C. Evans Library.

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