Collections Policy

OAK Trust (Digital Repository) Structure and Organization

OAK Trust (Digital Repository) supports a simple hierarchy structure composed of Communities and Collections. Communities in OAK Trust (Digital Repository) may be colleges, departments, research centers, or other groups. Communities contain Collections, and Collections hold digital works.

There are essentially two types of Collections in OAK Trust (Digital Repository). One is exclusively for faculty-authored publications. All Texas A&M faculty are automatically authorized to deposit their works in this collection. The second type is a Sponsored Collection.

Community & Collection Information

Each Sponsored Collection is part of a Community, and the Collection Administrator and Community Administrator will determine what constitutes appropriate works for submission.

A Collection Administrator may require that submissions be reviewed and approved. In these cases, notification will be sent to the Collection Administrator or designate when an item is submitted. Once the review process is complete, the item will be publicly available.

Communities and Sponsored Collections can use a customized workflow process to control how new submissions are reviewed and approved. When desired, Community and Collection Administrators can work with OAK Trust (Digital Repository) staff to establish these submission workflows.

Through the submission workflow process, it is possible to:

  • Augment and approve submissions

  • Review the content of the submission for appropriateness to the Collection and make the decision to route a submission back to the submitter or give approval

  • Check the submission's metadata for completeness and obvious errors, edit errors, and make the decision to route a submission back to the submitter or give approval

  • Enhance the submission's metadata

  • View, select, and perform workflow tasks from the "Pending Workflow Tasks" section of the My Account page

The Libraries can provide assistance in developing Community's or Collection's workflow process, metadata requirements, and access/distribution policies, as well as launching a custom Community or Collection homepage.

The OAK Trust (Digital repository) community list page contains all Communities and Collections.